Registering foreign documents with the municipality

Have you recently (re-)registered from abroad and did you have documents missing during your initial registration? Or has a birth, death and/or marriage occurred while abroad that has not yet been registered with the municipality?

All citizens for whom a vital life event has taken place abroad are required to register these events in the Personal Records Database (BRP) of your municipality. Such life events include birth, acknowledgment of paternity, adoption, marriage, divorce, and death.

Make an appointment

To register foreign documents it is necessary to make an appointment with the municipality, to make sure that a qualified municipality employee is present and available to help you. To make an appointment you can call the municipality of Soest on business days between 8.30 a.m. and 12.30 p.m. on 035-609 34 11.

What do you need on your appointment

  • The document you wish to register. Please note: For more information about the requirements of all documents, see below.
  • A valid form of identification (passport, ID card, and/or residence permit).

Should you wish to register a marriage that took place abroad, please also bring the following form signed and with identification from both partners; declaration about marriage in relation to the right of residence (pdf, 107 KB).

Please check beforehand whether your documents meet all the requirements for registration, see below.

Legalising your documents

Before your documents are ready to use in the Dutch system, they may need legalisations and/or translations. Documents are most often legalized in the country from where the document originates. Your document must be original and complete, including referred-to documents and annexes.

If your document is not in English, French, German, or Dutch you will most likely have to have it translated. For current information concerning the legalisations for foreign documents, please consult: www.netherlandsworldwide.nl

Fees

The registration of documents in the BRP is free of charge.

How long does it take?

The amount of time it takes to register your documents in the BRP depends on your personal situation and the number of documents which are required. Usually, your documents will be processed within 4 weeks of submission.

You will receive a letter from the municipality with a confirmation of the registration of your document(s). This letter will also include an extract of the processed information, allowing you to check for mistakes.